Accounts Payable (AP) Specialist – US Accounting

Accounts Payable (AP) Specialist – US Accounting Location - Udaipur, Rajasthan – Work from Office Shift - US Night Shift About the Role We are looking for a detail-oriented Accounts Payable (AP) Analyst to support the accounts payable operations of a US-based construction and services company. The role involves processing vendor invoices, classifying invoices based on defined business rules, working across multiple business systems, and ensuring invoices are routed correctly for approval. This is not a simple data-entry role. The ideal candidate should be comfortable working across multiple systems, following structured processes, and communicating professionally with US stakeholders. Key Responsibilities • Monitor and manage a shared Accounts Payable email inbox. • Review incoming invoices and classify them into the correct category: • Service Delivery Invoices • Renovation (Job-Related) Invoices • Administrative Invoices • Match service invoices with Salesforce Purchase Orders and create AP vouchers. • Process renovation invoices using Salesforce or Paperless based on available information. • Identify renovation invoices using vendor names, job numbers, or job-site details when a PO or job number is not available. • Route administrative invoices to the correct approver based on vendor mapping. • Ensure invoices are processed according to applicable tax rules. • Maintain accurate records across Salesforce, Sage ERP, and Paperless. • Perform monthly vendor statement reviews and reconciliation. • Follow client SOPs and internal controls to maintain high levels of accuracy. • Communicate with the US finance team and seek clarification when required. • Work independently during the US night shift. Required Skills & Qualifications • Bachelor's degree in Commerce, Accounting, Finance, or a related field. • 1–3 years of experience in Accounts Payable, Accounts Receivable, or General Accounting. • Basic understanding of US Accounts Payable processes is preferred. • Strong attention to detail and accuracy. • Ability to learn and work across multiple software applications. • Good analytical and problem-solving skills. • Strong written and verbal English communication skills. • Comfortable working independently during US night shifts. • Willingness to work in a Work-from-Office environment. Preferred Experience • Experience with US accounting or AP processes. • Experience with ERP or accounting software such as Sage, NetSuite, QuickBooks, SAP, Oracle, or Microsoft Dynamics. • Experience with invoice processing and approval workflows. • Experience using workflow or document management systems. • Exposure to Salesforce is an added advantage.